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Why Redact Documents Anyway?

The method behind the madness of marking up classified documents Excluding private information from sensitive documents is something every business owner needs to consider, from the small business owner to the head of top government agencies. Even your documents may need to be redacted for legal reasons or to protect important client information. Redaction is the practice of removing or concealing parts of a document before it...

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Paperless Office Guide for Small Businesses

We’ve already discussed the benefits of switching to a paperless office and even weighed the pros of cons of doing so, but it can be difficult to apply any advice aimed at larger businesses for a small to medium business (SMB). Going paperless at work doesn’t happen overnight, so we’re here to help you develop a strategy that works for you. For small to medium-sized businesses,...

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Pros and Cons of Going Paperless

Making the decision to go paperless at work is a big one. It could mean completely upending all of your processes already put in place, making new ones, training your whole team to know the process, and then there’s always going to be growing pains with any big transformation. Whew, just thinking about it can seem very intimidating. Going digital is a big decision. Before you...

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How to Go Paperless: Tips to Creating a Paperless Office

If there’s one thing in life that is truly unnecessary, it’s paper cluttering your office. 50% of business waste is paper, and offices in the United States alone use 12.1 trillion sheets of it every year. It’s intimidating to clear because there’s so much of it, and maybe there’s some anxiety over “I might need this someday, so I better keep it forever.” But then you’re just...

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copy machine

“Time is money.” It’s the cliché everyone in business knows to be true—it’s a cliché for a reason. The “every moment can be monetized” mindset leads business owners to push employees for peak efficiency at work. One massive gap in efficiency that most businesses overlook is their document management capabilities. If they spent the time now to use bulk document scanning services or software, they would save...

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Automated Workflows

The average office worker receives 121 emails per day. From a request from your boss to event invitations, content, coupons, office gossip—you name it— you get a lot of emails. While a lot of those emails are important and demand your attention, not all of them fit that criteria. Imagine if you could reduce the number of emails you get during work and be more productive....

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messy office

When you’re watching a nature documentary on caves, you expect to see stunning stalactites and stalagmites, maybe an odd animal or two that can only see things in the dark. You’ll definitely see some bats. What wouldn’t you expect to see? Filing cabinets full of documents gathering dust. Where are you most likely to find this illusive creature? You’ll find them in so-called “modern” offices, even though there...

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farmers and technology

It used to be that farmers had to sow their fields with a plow pulled by oxen, but now they have industrialized tractors and specialized seeds that help them grow the best crop possible. It's easy to assume that farming is a quaint industry that never changes, but in reality, farmers are constantly switching to new technologies and changing their habits for the benefit of...

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digitize

How Document Digitization Can Help You Find the File You Need in Seconds Instead of Hours & Keep Your Work Day Moving Productivity and efficiency are everything when it comes to your bottom line. If your employees are spending a significant amount of time (sometimes, even hours!) searching for the right document in a disorganized filing cabinet you’re doing it wrong, and it costs your business...

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Records Management vs Document Management

Most businesses are required to store critical information regarding their internal processes, products, services, and client data. This information is created and stored either as a document or official records. These may sound like the same thing, but there are some major differences. Management of information can become tricky, especially for larger organizations. The way a business retains and manages information helps support their operational infrastructure. There...

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